VENDOR MEETING AT 1STBANK CENTER FOR Taste of Broomfield

2023 Taste of Broomfield Vendor Packet 

On July 27, 2023, we will be hard at work preparing for Broomfield’s premier tasting event, Taste of Broomfield (previously Taste It! Broomfield) the Broomfield Chamber of Commerce is so excited to put this year’s event in motion. We do have to report some changes to this event from prior years.

 
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1. Special Event License  is DUE ASAP if you haven't submitted your form yet. Emailed to dcollins@broomfield.org and cc- andrea.warren@broomfieldchamber.com. All fees will be waived.

• Please provide the names of your staff and their cell phone number for our point of contact. My Info: Andrea Warren-248.872.7591
• QR codes: when you registered, you received a QR code on your tickets. This will be required at the EAST vendor's entrance as only 4 employees are allowed per booth.  Additional employees will need to be approved by a chamber staff member to purchase their own individual entrances fee.
• Proof of Vaccination is NOT required this year.

 
We are working hard to ensure the fun, safe, and seemingly effortless event as possible!
 
 Vendor Meeting: The Broomfield Chamber of Commerce will be holding a meeting at the 1stBank Center for all volunteers, vendors, non-profits, and businesses on Thursday, July 20^th beginning at 12:00 pm. Please enter through the East entrance for this meeting.  While not mandatory, it’s highly recommended!
 This meeting will not be available on Zoom and post-meeting notes will not be created.


 
Awards: We have 7 award categories this year. At the end of the event, we will announce the winners!! We will only input your food or beverage into one category this year. Voting will go through our online questionnaire.
                2023 Taste of Broomfield Awards
Best Rise & Shine
Best Savory Bite
Best Sweet Treat
Best Alcoholic Beverage
Best Starter Dish
Best Non-Alcoholic Beverage
2023 Best of Broomfield!
 
 BOOTHS: A volunteer will be stationed inside the corridor at the East entrance to direct you. All vendors and non-profit staff MUST use the EAST entrance for entry/exit and load-in/load-out. The loading dock will be accessible upon request. Load-in will begin no earlier than 2:00 pm. Vendors should NOT tear down and load out until after the conclusion of the event at 8:00 pm. Please refer to the attached map for help with locating the east entrance.
 
What we provide:

• A 10x10 ft area to showcase your business. 1-6ft or 8ft table.
• If you are planning to serve alcohol, the 1stBank Center requires Aramark Staff to pour alcoholic beverages as they hold the liquor license. Please email andrea.warren@broomfieldchamber.com to schedule.
• Your designated spot will be marked with a paper sign with your reserved table upon arrival on the day of your event. Please make sure to take the paper sign down after you get set up and remove floor marks after setup.
• Canopies are permitted, not required, but highly recommended! The footprint of your space CANNOT exceed 10’x10’.

• As a new addition to Taste of Broomfield, we will be looking to you for feedback after the event. We will be sending a survey asking for the good, the bad, and the ugly, and we would appreciate it if you would please complete it and get it back to us!

 
Thank you so much for your support of this event and your continued support of the Chamber.
 
Andrea Warren
Cell: 248 872 7591
 
VENDOR FAQ’S – 2022 TASTE IT BROOMFIELD
How many food/beverage items am I permitted to bring? – we kindly request that you limit your samples to no more than two (2) bite-sized items. All vendors deserve to have their foods and beverages sampled and we don’t want our guests to get full before they’ve visited all the vendor booths.
Do I need a hand washing station at my station? YES! YES! YES! all food vendors are required to have a hand wash in their 10x10 space. This is the responsibility of the vendor per the special event permit.
Who will provide the table and chairs for our space?  – the Chamber will provide one table (8ft table) and two chairs for each vendor.  Additional tables and chairs are the responsibility of the vendor.
Will I need to bring my own tablecloth, napkins, serving utensils, etc?   - Yes.  The chamber will not provide tablecloths, napkins, or any type of serving utensils.
Will I need to provide my own canopy?  - Yes, the Chamber highly recommends a branded canopy to provide visibility of your space location to all attendees. 
What about ice? – Yes, ice will be available in the area prep kitchen
Will electricity be available? – Electricity is available to a limited # of booth spaces on a first come, First served bases.  Please indicate your need for electricity on your vendor registration form or email a Chamber Staff member.
What about a way to heat my product of keep my food warm or cold?  – the venue has graciously agreed to allow our vendors to use their kitchen area.  Please know however, that we (the Chamber) expect that all our vendors and their employees will conduct themselves with the greatest integrity and will leave the area as clean, if not cleaner, than they found it! Also keep in mind that we highly encourage you to bring your own warming or cooling receptacles since we have over 30 food and beverage vendors participating.
What categories can I compete in, and can I compete in more than one (1) category?  Please make sure to declare the category along with your food name on the Vendor Registration form!

• Best Savory Bite
• Best Sweet Treat
• Best Rise and Shine
• Best Alcoholic Beverage
• Best Non-Alcoholic Beverage
• Best Started Dish
• Best of Broomfield (all will be included)

I have food that needs to be fried.  Am I permitted to bring my own fryer, or will one be available for use? – vendors are NOT permitted to bring their own fryers, other than air fryers.  Fryers will be available for vendor use at Concession Stand 2 and the kitchen. Please let us know on the Vendor Registration form if you will need access to a fryer.  ABSOLUTELY NO OPEN FLAMES as produced by butane or propane grills. Electric griddles are acceptable as well. 
I’m serving alcoholic beverages.  Are there any special considerations that I should be aware of? –All vendors who are serving alcoholic beverages will be required to have an Aramark employee dispensing their beverage.  NOTE: there is NO ADDITIONAL CHARGE for this service.  Aramark holds the liquor license for this venue, so you will NOT be required to pull a Special Event Liquor Permit or obtain a separate insurance policy.  We supply 5 oz event-branded tasting glasses but will leave the amount of your poured sample up to you.  We recommend NOT completely filling the glass.  If you are providing spirits, we highly recommend no more than 1/2oz per sample. Combining the spirit with a mixer is your choice.  It is up to you to communicate the amount you would like poured to your assigned Aramark pourer.  Because Aramark is responsible for the pouring, we need to have an accurate accounting of all alcoholic beverages that will be served to plan for the correct # of pourers.  Any vendor who does not declare their alcoholic beverage on their Vendor Registration form will NOT be permitted to have their beverage served.  All alcoholic beverage vendors should still plan on having at least two employees to staff their booth. This is a great opportunity to engage with the attendees to answer questions about your product.
 
Will electronic polling/voting be in place again this year?  – Yes!  We are so, so excited to once again be utilizing this feature for our Taste of Broomfield  event.  We are partnering with Survey Money and we see this as a huge benefit and return on Involvement for our vendors!  Guests will receive a QR code on their passport to vote. The Survey Monkey App does not require voters to download the app. The Chamber will also provide a 8.5 x11 QR code at each vendor table.
Are you doing passports again this year? -   yes, we will once again be distributing a printed, take-away passport.  Our goal is to put something tangible in the hands of our attendees – something that they will take-away with them to remind them of YOUR great food and get them to visit your establishment post-event
Which entrance should I use at the 1^stBank Center for unloading and set-up? All vendors will use the EAST entrance for load-in and load-out.  You may use the loading docks only if your items will not fit through the doors at the east entrance.  An Aramark employee will be stationed at the East entrance to ID all vendor attendees, so please make sure that your staff has their ID’s available to be checked. Vendors without wristbands signifying legal drinking age will not be served alcohol.
Once unloaded, where should we park? – vendor parking will be available in the EAST parking lot.  Please note that the WEST parking lot will be reserved for VIP attendee parking only!   
When will winners be announced, and awards presented? – winners will be announced, and awards will be presented between 7:45 and 8:00pm on the evening of the event!   
 
Andrea Warren
Cell: 248 872 7591